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Executive Assistant

About the Executive Assistant position

Riviera needs an Executive Assistant to join our San Francisco executive recruiting team. We’re looking for someone who is engaging, friendly, smart and who thrives on challenges and growth. You’ll support and learn from one of our partners to provide the best service to our clients and candidates. 

Responsibilities:

  • Support on all candidate and client communications - transcribing notes, email correspondence, and scheduling interviews and meetings
  • Meeting coordination and preparation
  • Assist in managing calendars for the executive recruiters and clients during searches
  • Help executive recruiter research client information
  • Coordinate with Accounting to ensure bills/invoices are sent/paid in a timely manner
  • Work closely with hiring manager or coordinator to assist in calendaring candidates for open Executive Searches
  • Help prepare documentation related to new searches
  • Manage Partner’s business development pipeline in Salesforce.com
  • Send email reach outs to prospective candidates for active searches
  • Creating and updating search spreadsheets to accurately track candidate interview process 
  • After sufficient training of responsibilities above, this role will partake in…
    • Client meetings to understand role they are hiring for 
    • Creating a dossier that serves as a one-page marketing document that includes job description and highlights on the company to attract quality candidates 
    • Building an ecosystem of similar companies which acts as a roadmap to source from 
    • Sourcing candidates for active searches 
    • Creating email reach outs with personalized messaging 
    • Pitching and vetting candidates 
    • Managing candidate experience from first reach out, interview feedback, and closing out 
    • Identifying and reaching out to potential backchannels for active candidates deep in the interview process 

You bring:

  • College degree (BA or BS) 
  • 2-4 years in a highly visible project, administrative and/or recruiting coordination 
  • Excellent verbal and written communication skills, with a proven ability to edit and proofread
  • Ability and desire to work in a team environment, yet equally as capable of working independently
  • Demonstrable ability to organize, use good judgment, prioritize and meet deadlines
  • Strong attention to detail and proven ability to perform tasks independently with a high degree of accuracy
  • Tech industry experience is a plus
  • A passion for technology

You'll stand out if you are:

  • a hardworking individual with a genuine willingness to assist wherever needed
  • eager to learn, resourceful and not afraid to make mistakes and own them
  • able to approach situations and challenges with flexibility and a sense of humor
  • able to project-manage and think independently within given parameters
  • planning to become a recruiter

We look forward to meeting you!

Learn more about the culture at Riviera, meet our team, and connect with us through our social channels below. We look forward to meeting you!

Website- http://rivierapartners.com/
Blog – http://rivierapartners.com/blog/
Twitter- https://twitter.com/RiviTeam

Riviera Partners is proud to be an equal opportunity workplace. We are committed to equal employment opportunity without unlawful regard to race, color, ancestry, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability, veteran status or any other local legally protected characteristic.

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